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Spring 2025 Publishing Academy : Data Management

This Library Guide serves as a supplemental resource for the Spring 2025 Publishing Academy, a collaborative event series sponsored by Graduate Education, University Libraries, and the Writing Center.

What is research data?

Research data is any systematic collection of information that is used by researchers for analysis.  Typical examples of data include: 

  • Observational data: data captured in real-time, usually irreplaceable
    Examples: Sensory data, survey data, sample data, neuroimages
  • Experimental data: data from lab equipment, often reproducible, but can be expensive
    Examples: gene sequences, chromatograms, toroid magnetic field data
  • Simulation data: data generated from test models where model and metadata (inputs) are more important than output data
    Examples: climate models, economic models
  • Derived or compiled data: data that is reproducible (but very expensive)
    Examples: text and data mining, compiled database, 3D models, data gathered from public documents
     

Research data can also include video, sound, or text data, as long as it is used for systematic analysis.  For example,  a collection of video interviews used to gather and identify gestures and facial expressions in a study of emotional responses to stimuli would be considered research data.

All research data must be appropriately structured and documented in order for it to be used effectively for analysis.  Additionally, any unique programs or models needed to analyze the data should also be preserved.

Key Questions to Consider

Questions that should be addressed by a data management plan:

  • What research data will be created?
  • What policies (funding, institutional, and legal) apply to the data?
  • What data management practices (backups, storage, access control, archiving) will be used?
  • What facilities and equipment will be required (hard-disk space, backup server, and repository)?
  • Who will own and have access to the data?
  • Who will be responsible for each aspect of the plan?
  • How will data reuse be enabled?
  • How will long-term preservation be ensured after the original research is completed?

Resources for Creating Plans

Why Manage Research Data


  • Protect your data from loss by maintaining good backups and documentation

  • Secure your data through effective management of sensitive data

  • Conduct research efficiently by analyzing your data practices

  • Simplify the use and reuse of your data through proper documentation and application of standards

  • Increase your research visibility by publishing your datasets and documentation

  • Meet funding agency, legal and ethical requirements for dissemination and documentation of your research

  • Preserve and provide access to your data in the long term, allowing future scholars to build on your work