This page documents our internal processes, procedures, and files. Please note that text from sections with titles ending in "Information" may be used on other webpages through embed links.
See: R:\storage\libarchive\b\7. Art in the Library\Forms\Judging Forms for supporting files.
Applicants must complete the Scholar's Mine online submission form for each artwork before the specified deadline. The form will provide instruction on how to provide images or clips of your work. All currently enrolled students (undergraduate and graduate) are eligible to submit up to 3 original works for consideration.
Artists with accepted works are required to agree to an Art Loan Agreement (detailing the terms of the exhibition period and retrieval, as well as liability) and a Non-exclusive Copyright Licensing Agreement (permitting the Library to display your work and include the image of your work on our website and in Scholars' Mine).
To be eligible for an award a work must receive a minimum of 33 points. The only exception to this is the People's Choice Award which is based on a popular vote. The following awards are granted by the judges:
Best of Show ($200 cash or gift card) - The work receiving the highest overall score. Judges or the committee chair must resolve a tie. Only one work is eligible for the award.
Notable Work ($100 cash or gift card) - The work receiving the second highest overall score. Judges or the committee chair must resolve a tie. Only one work is eligible for the award.
The "People's Choice Award" ($50 cash or gift card) is determined by popular vote. Votes are registered online through a LibWizard survey. This survey also collects comments and suggestions. The "People's Choice Award" should be announced and awarded 2 weeks before the end of the exhibition.
Honorable Mention ($20 gift bag) - Works receiving the highest overall score in their respective category. Only works receiving a minimum of 33 points qualify. Judges or the committee chair must resolve a tie within a given category. Multiple awards can be given, but only one award per category.
All awardees receive a certificate in addition to their prize. Certificate templates are available.
Artists with accepted submissions for physical display are responsible for delivering their work to the library and retrieving their work from the Library at the end of the exhibition. The Art Loan and Exhibition Agreement and other posted information will specify deadlines for delivery and pickup. Works delivered after the specified date may be rejected. Digital works may be emailed to the committee chair by the specified date. If an artist fails to pickup their work from the library in a timely manner, the work(s) will be stored for a period of 6 months at the artist's expense. Unclaimed art after the six month period will be deemed an unrestricted gift of the work to the University.
Works should be delivered to the library ready to hang or display. If you need help, please see our guide on preparing your work for exhibition.
Once installed, work may not be removed from the exhibition for any reason.
All currently enrolled students (undergraduate and graduate) are eligible to submit up to (3) original works of art for consideration.
Two-Dimensional Works
Three-Dimensional Works
Digital Works
If your work is accepted for exhibition, you will be required to sign an Art Loan Agreement (detailing the terms of the exhibition period and retrieval, as well as liability) and a Copyright Release (permitting the Library to display your work and include the image of your work on our website and in Scholars' Mine).
There are two exhibitions each academic year. The Fall semester is a juried exhibition. The Art in the Library Committee will set a theme for the Spring semester. The Art in the Library Committee determines exhibition locations for accepted submissions and will hang the art and provide a placard describing the work.
Each piece is evaluated using four separate criteria:
Up to 10 points are awarded in each of these categories. The four categories are totaled fro the following results:
Judges are encourage to review their totals to determine if the score agrees with their opinion of the piece. They may alter the points
accordingly to match their overall evaluation of the work.
The following is a detailed discussion of each criteria.
Observe the totality of the piece. Does it look complete? Consider if the following elements and principles are evident in the work. Note: Not all of the principles or elements will apply to every medium.
Design and composition
Principles
Unity: Do the parts work as a whole? Consider the marks, shapes, colors, values, and textures.
Balance: Is there an equal distribution of visual weight? Has symmetrical or asymmetrical balance been created in the shapes, colors, textures, and values?
Rhythm/Movement: Has the student created fluidity of form in three-dimensional works? Has the student used shapes or directional lines to connect pieces within two-dimensional works? Does your eye travel around the entire picture plane?
Emphasis: Is there a defined focal point or center of interest?Contrast: Has the student included a variety of values, shapes, colors, lines, and textures?
Elements
Line: Is there variety of line? Have lines been used to create texture, perspective, or movement?
Shape: Is there variety of shape? Have geometric shapes, free-form shapes, positive shapes, or negative shapes been successfully created and used in the work?
Space: Has the illusion of foreground, middle ground, and background space been successfully created through the use of overlapping shapes, altering sizes, varying color intensity, altering objects placement on the page, including perspective lines or changing the clarity of details?
Form: Has the illusion of depth been successfully created in two-dimensional works through the use of geometric forms and value? Have appropriate figures been used to represent the ideas within three-dimensional works?
Color: Is there variety of color? Have colors been used to create space or emotion? Have any color wheel relationships been included to support the idea within the work?
Value: Is there a defined light source? Have highlights, shadows, and cast shadows been included in the picture? Is a 10-point value scale present?
Texture: Are there visual or tactile surface characteristics in the work? Does it have variety of texture
and interesting patterns?
Technique/skill of constriction
Has the artist demonstrated a high level of skill/ability in the use of the selected techniques chosen to construct the piece? For example, does a piece of sculpture display an effective use by the artist of tools, coordination, methods, and working materials? Does the artist use the right brush or the right paper in the piece, and has the artist used all his or her materials and skill to make an effective piece for what he or she is trying to convey?
Presentation
Is the finished piece presented in a neat and pleasing manner? Is the artwork framed, matted, or attached to an appropriate base? Is the artwork free of smudges and extraneous marks? Are the chosen materials of sufficient quality and appropriate to the nature of the work? What is the initial impression and visual impact of the piece? Does it convey what the artist intended and encourage a response from the viewer (a response implying that it is funny, endearing, provocative, well-done, etc.)?
See: R:\storage\libarchive\b\7. Art in the Library\Forms\Judging Forms for supporting files including the Judge's Evaluation Form.
Edit the Student Art in the Library Libguide to reflect the information for the current/planned exhibition. The guide is located here: http://libguides.mst.edu/artinthelibrary/studentart.
Promotion of each exhibition begins after the exhibition dates, reception date and submission deadline has been set by the committee and the collection has been setup in Scholars' Mine with an active submission form.
Submission Promotion
Exhibit Promotion
The Art in the Library committee members will take utmost care to ensure the safekeeping of each artwork selected for display. Works are exhibited in highly visible, public spaces and secured to the wall and other display surfaces. Security cameras monitor all entrances and exits to the building. Artists may request that a security strip be attached to the artwork, which will activate an alarm if the piece is removed from the library.
Submit you work by clicking "Submit Artwork" in the left menu of Scholars' Mine. You will be taken to an online submission form and asked to review and agree to a non-exclusive distribution license. This license agreement is to give The Curators of the University of Missouri on behalf of Missouri University of Science and Technology (Missouri S&T) Library permission to post the material openly on the Web and to take the necessary steps to preserve the material (preserving the material might mean that the files will need to be converted to a different or newer version of a file format if the existing file format or the hardware/software needed to read it becomes obsolete).
Artists who submit their work to the Missouri S&T Research Repository retain the copyright to their work, unless they explicitly give it away to a third party. The Missouri S&T Library does not seek or claim copyright on any of the works you submit. A non-exclusive distribution license means that artists may make other copies of their work available on other web sites or through other means without obtaining permission from the Missouri S&T Library. They may also formally publish their work, in the same form or in a revised form, without obtaining permission from the Missouri S&T Library.
The Missouri S&T Library charges no fee for the service and collects no revenue from the archive. If your work is selected for exhibition will be required to sign an Art Loan and Exhibition Agreement. This agreement defines the terms and conditions of the exhibition of your art work in the Library's exhibition spaces.
After completing your submission, you will receive an email confirming that the submission process was successful. The email will include an automatically assigned four-digit ID number for your submission, and the subject of the message will include the words “Submission received.” It will also include a link to access your submission and revise it, if necessary. If you do not receive this email, your submission may not have completed. Please contact an administrator at scholarsmine@mst.edu to discuss next steps. Be sure to include in the email your name, the title of your submission, and any other helpful details.
Architecture - The applied art of building design.
Calligraphy - The fine art of stylized writing which verges on a form of drawing requiring the correct formation of characters, the ordering of the various parts, and general harmony of proportions.
Ceramics - Works made from clay bodies and fired in a kiln to obtain the finished form.
Digital - All computer-generated forms of fine or applied art, including computer-controlled types.
Drawing - A linear realization of visual objects, concepts, emotions, and fantasies, including symbols and even abstract forms. Includes cartoons, caricature, comic strips and animation, as well as line drawings and sketching with pencil or charcoal, and pen and ink.
Furniture - Movable object that are a product of design and are intended to support various human activities such as seating, eating, or sleeping.
Glass (Formed) - Items made from glass which are formed in a kiln to obtain the finished form.
Graphic - Art forms involved in printmaking, such as etching and engraving, including drypoint.
Illustration - A drawing, painting or printed work of art which explains, clarifies, illuminates, visually represents, or merely decorates a written text.
Jewelry - Works made from various materials for the purpose of decorative adornment.
Metalwork - Works fashioned of metals into objects of art, as well as enamel work techniques like cloisonné, plique-a-jour, champlevé, and encrusted enameling.
Mosaic - Pictorial designs out of glass tesserae or ceramic tile.
Painting - A two-dimensional esthetic image created through the arrangement of shapes, lines, colors, tones and textures. Includes acrylics, encaustic painting, fresco painting, gouache, ink and wash, nail art, oils, miniature painting, panel painting, tempera painting,watercolors, and more.
Photography - An esthetic pictorial image captured on film or digitally.
Poster - A general category of printed 2-D artwork which is designed to be affixed to a vertical surface. It is closely linked to printmaking processes, notably lithography and offset litho and strongly influenced by photographic and software techniques.
Printmaking - Items created by pressing an inked block or plate onto another surface, typically paper.
Sculpture - A three-dimensional work created either by carving - in stone, marble, wood, ivory, bone; modelling - from wax or clay, after which it may be cast , or an assemblage of "found objects". Note: Origami paper folding should also be classed as sculpture.
Stained Glass - A work formed with colored glass that has been cut into various shapes to form pictures or patterns.
Tapestry - A work formed by weaving weaving colored threads or embroidering on canvas.
All submissions are evaluated by the Art in the Library Committee Chair and Secretary prior to acceptance into the exhibition. All decisions are final and there are no appeals. The committee does not discriminate on the basis of age, race, religion, national origin or ancestry, color, gender, disability, sexual orientation, or marital/parental status.
Submissions are accepted based on artistic merit; the committee’s goal is to select a broad representation of styles, content and media. Submissions may be rejected based on the following:
All applicants will be notified of the results via email.
Toward the end of the semester prior to the new Art in the Library Exhibit, send an email to bepress requesting that a new image gallery be created: http://scholarsmine.mst.edu/libcom_stuart_SEMESTERYEAR/ All features will be copied to this new gallery.
In this initial stage, make sure to check the following boxes on the Configuration Page
When it is time to open the exhibit for submissions, uncheck the first two above and check the last. Send email to bepress to make sure that the current exhibit is at the top of the exhibit listing: http://scholarsmine.mst.edu/libexhibit/
Check that all submission links (library site, libguides) are pointing to the current exhibit.
When dates have been determined, email bepress with the date that artwork must be delivered to the Library so that the Accept template can be revised.
Monitor the scholarsmine mailbox for submissions. Occasionally, students have questions about submitting their artwork. If a student submits more than three pieces, email him/her "Thank you for submitting your artwork for the latest exhibit. As we can only judge three of your works, please let me know which three you prefer us to consider."
Once the deadline for submissions has past, disable the submission link by unchecking the box on the Configuration page under Publishing: Show link to submit form.
After the reception, batch revise the community, adding Rights, Exhibit name, Exhibit date, Prize awarded and Photos of the artwork. Check fields submitted by the artist and clean up data if necessary. After the People's Choice is awarded, add this to the appropriate artwork.
Have bepress create a separate collection for photos from the Reception, to run in the content carousel of the main exhibit page. Name the collection http://scholarsmine.mst.edu/art_in_the_library_SEASONYEAR_reception. On the configuration page of the exhibit, in the Source image gallery URL for content carousel field, enter the url of the reception photos collection (http://scholarsmine.mst.edu/art_in_the_library_SEASONYEAR_reception).
Create additional filter in Student Art to collect from this Exhibit of Art in the Library.
To post the records in batch:
Normally the Publishing Queue (with the Publish and Update Selected button) shows up for administrators after uploading an individual submission, but there is a way to get to it if you aren’t submitting. To access it, you would follow the steps below:
1. Go to the Add Content tab in the image gallery’s administrator tools:
2. Click Start Uploading Images
3. Don’t enter anything into the submission form. Instead, scroll to the bottom of the form, and click Cancel
You’ll then see the Publishing Queue, and you’ll be able to select the images of your choosing before clicking the Publish and Update Selected button. If you’d like to post them all, just click the box at the top of the list (to the left of the heading “ID”).
Each exhibit resides in Scholars' Mine as an image gallery located in the path: Home > Library > Exhibitions.
Permanent URI should be formatted as http://scholarsmine.mst.edu/libcom_stuart_<semester><year> Example: http://scholarsmine.mst.edu/libcom_stuart_fall2017
Gallery title: format as "Student Art in the Library <semester> <year> Exhibition." Example: "Student Art in the Library Fall 2017 Exhibition"
Bread crumb label: format as "<semester> <year> Student Art in the Library" Example: "Fall 2017 Student Art in the Library"
Introductory test: code in HTML as
<p>Curtis Laws Wilson Library serves as a center for learning and cultural enrichment for the Missouri University of Science and Technology. The exhibition of art, film and other cultural and historical artifacts relating to the campus and surrounding community is important to the cultural enrichment and education of our students, campus employees and our local community.</p><p>Student Art in the Library is a juried exhibition occurring each Fall and Spring semester and offers students the opportunity to display their artwork in the Library's public spaces. All currently enrolled students (undergraduate and graduate) are eligible to <b>submit up to 3</b> original works for consideration.</p><p>Additional information about this and other exhibitions in the library can be found on the About Student Art in the Library guide available from the left menu on this page.</p><p>Submissions for our Fall 2017 Exhibition are now closed.</p><p>
Extra sidebar link URL: http://libguides.mst.edu/artinthelibrary/studentart
Extra sidebar link display label: About Student Art in the Library
Exclude gallery from submit_research.html page: check
Exclude gallery content from featured item lists: check
Display thumbnails as a list: check
Number of thumbnails to display on each page: 20
Gallery Logo: use Graphic - Scholars Mine Header (see below)
Logo width in pixels: 600
Gallery logo and title are stacked: checked
Submission instructions and submission agreement: code in HTML as
<p>Follow the instructions below to submit to <em><macro publication.title></em>.
<p>Before submitting, please read all relevant policies and/or submission guidelines which can be accessed on the left menu bar.</p>
<h3>The submission process consists of the following steps:</h3>
<ol>
<li>Read and accept the Submission Agreement below</li>
<li>Provide information about yourself and your work</li>
<li>Upload a photograph of your work</li>
</ol>
<h3>Before you begin, please be sure you have the following items:</h3>
<ul>
<li>The title of your work</li>
<li><b>A statement about your work</b></li>
<li>The dimensions of your work in inches</li>
<li>A digital image of your work</li>
</ul>
<h3>The submission agreement below applies only to the digital images you will be submitting. You will be asked to read and sign a separate agreement which applies to the actual artwork to be exhibited in the library.</h3>
<h1>Submission Agreement for <em><macro publication.title></em></h1>
<h2>NON-EXCLUSIVE DISTRIBUTION LICENSE</h2>
<h3>Introduction</h3>
<p>The intent of the following license agreement is to give The Curators of the University of Missouri on behalf of
Missouri
University of Science and Technology (Missouri S&T) Library permission to post the material openly on the Web and to
take the necessary steps to preserve the material (preserving the material might mean that the files will need to be
converted to a different or newer version of a file format if the existing file format or the hardware/software needed to read
it becomes obsolete).</p>
<p>Authors who submit their work to the Missouri S&T Research Repository retain the copyright to their work, unless they
explicitly give it away to a third party. The Missouri S&T Library does not seek or claim copyright on any of the works
submitted to the Research Repository.</p>
<p>A non-exclusive distribution license means that authors may make other copies of their work available on other web sites
or through other means without obtaining permission from the Missouri S&T Library.
They may also formally publish their
work, in the same form or in a revised form, without obtaining permission from the Missouri S&T Library.</p>
<p>The Missouri S&T Library charges no fee for the service and collects no revenue from the archive.</p>
<p>If you have questions, please contact Scholars’ Mine at scholarsmine@mst.edu.</p>
<h3>License</h3>
<p>By submitting this license, you (the author(s) or copyright owner) grant to The Curators of the University of Missouri, a
public corporation, on behalf of the Missouri University of Science and Technology the non-exclusive right to reproduce,
convert (as defined below), and/or distribute your submission (including the abstract) worldwide in print and electronic
format and in any medium, including but not limited to audio or video.</p>
<p>You agree that Missouri S&T may, without changing the content, convert the submission to any medium or format for the
purpose of preservation.</p>
<p>You also agree that the Missouri S&T Library may keep more than one copy of this submission for purposes of security, back-up and preservation. The Library will make a good faith effort to preserve and distribute this submission. In the event that the Library is unable to continue to maintain this submission as part of the institutional repository, the Library reserves the right to return the content to the submitting departments/units/individuals. If the entity is no longer in
existence, or if the individual is untraceable, the Library will arrange to have the materials appraised and possibly archived as part of the university's digital archives.</p>
<p>You represent that the submission is your original work, and that you have the right to grant the rights contained in this
license. You also represent that your submission does not, to
the best of your knowledge, infringe upon anyone's
copyright.</p>
<p>You acknowledge that you are granting this license in consideration of the increased distribution that this will give to your
work, and further acknowledge that this is adequate and sufficient consideration for this agreement.</p>
<p>If the submission contains material for which you do not hold copyright, you represent that you have obtained any
necessary permission from the copyright owner to grant Missouri S&T the rights required by this license, and
that such
third
-party owned material is clearly identified and acknowledged within the text or content of the submission.</p>
<p>IF THE SUBMISSION IS BASED UPON WORK THAT HAS BEEN SPONSORED OR SUPPORTED BY AN AGENCY OR
ORGANIZATION OTHER THAN MISSOURI S&T, YOU REPRESENT THAT YOU HAVE FULFILLED ANY RIGHT OF
REVIEW OR OTHER OBLIGATIONS REQUIRED BY SUCH CONTRACT OR AGREEMENT.</p>
<p>Missouri S&T will clearly identify your name(s) as the author(s) or owner(s) of the submission, and will not make any
alteration, other than as allowed by this license, to your submission.</p>
I have read and accept all the terms of this license agreement
Show Policies link in sidebar: checked
Policies page:
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| Element | Form Heading | Form Subheading | Form Text | Required | Default | Type | Values |
|---|---|---|---|---|---|---|---|
| title | TITLE | Enter Title: | Please use Headline Style Capitalization e.g., The Scholarly Communication Crisis | Yes | Text | ||
| author1_email | ARTIST | Yes | Text | ||||
| author1_first | First | Yes | Text | ||||
| author1_middle | Middle | No | Text | ||||
| author1_last | Last | Yes | Text | ||||
| author1_suffix | Suffix | No | Text | ||||
| author1_institution | Institution | Yes | Missouri University of Science and Technology | Text | |||
| author1_corporate | Corporate | No | Check | ||||
| phone_number | PHONE NUMBER | Yes | Text | ||||
| author_type | ARTIST CLASSIFICATION | Yes | See Below | ||||
| abstract | ABSTRACT | Learn how the abstract can improve the discovery of your image in Google and Google Scholar. | Yes | ||||
| medium | MEDIUM | Ex: Acrylic, Oil or Clay | Describe the medium(s) used to create this work. | Yes | |||
| category | CATEGORY | Select the category that best defines the work. | Yes | Dropdown | See Below | ||
| dimensions | DIMENSIONS | Ex: 9" x 12" or 7" x 8" x 7.5" |
If your item is two dimensional, please enter the height and width in inches. If your item is three dimensional, please enter the height, width and depth in inches. |
Yes | |||
| for_sale | FOR SALE | Is this work for sale? | Yes | Yes | Pull Down | Yes/No | |
| latitude | GEOLOCATE THIS SUBMISSION | If your submission depicts a physical location please enter an address or latitude, longitude below and press the Search Map button to geolocate your image. | No | bepress Defined | |||
| longitude | No | bepress Defined | |||||
| document_type | DOCUMENT TYPE | What kind of image are you uploading? | Yes | Pull Down | See Below | ||
| *form button action* | UPLOAD FILE | Please select the image to upload. | Yes | bepress Defined | |||
| featured_image_url | IMAGE LINK | Enter URL for image link here: | In addition to the file uploaded above you can provide a link to an additional image here. | No | text | ||
| rights | © <year> <artist names>, All rights reserved. | ||||||
| exhibit_name | |||||||
| exhibit_date | |||||||
| prize_awarded | |||||||
| Value | Description |
|---|---|
| image_moving | Moving Image |
| image_still_illustration | Still image - Illustration |
| image_still_map | Still image - Map |
| image_still_painting | Still image - Painting |
| image_still_photograph | Still image - Photograph |
| Value | Description |
|---|---|
| faculty | Faculty |
| graduate_student | Graduate Student |
| staff_member | Staff Member |
| undergraduate_student | Undergraduate Student |
| Value | Description |
|---|---|
| Architecture | Architecture |
| Calligraphy | Calligraphy |
| Ceramics | Ceramics |
| Digital | Digital |
| Drawing | Drawing |
| Furniture | Furniture |
| Glass (Formed) | Glass (Formed) |
| Graphic | Graphic |
| Illustration | Illustration |
| Jewelry | Jewelry |
| Metalwork | Metalwork |
| Mosaic | Mosaic |
| Painting | Painting |
| Photography | Photography |
| Poster | Poster |
| Printmaking | Printmaking |
| Sculpture | Sculpture |
| Stained Glass | Stained Glass |
| Tapestry | Tapestry |