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Happening in the Library

Annual Art in the Library Exhibition Guidelines and Policies

All currently enrolled students, and currently employed faculty or staff are eligible to participate.

Types of Artwork Accepted
Two dimensional artworks accepted for physical display include:

  • Paintings: oil, acrylics, watercolor, etc.
  • Drawings: colored pencil, pencil, ink, marker, pastels, charcoal (It is recommended that charcoal and pastel drawings be fixed.)
  • Collages
  • Computer generated art
  • Photographs
  • Prints: lithographs, silkscreen, block prints,
  • Mixed Media: use of more than two mediums such as pencil, ink, watercolor, etc.

Three dimensional artworks accepted for digital display include:

  • Sculpture (as long as it can be hung or fits on our display surfaces)
  • Glass, Pottery, etc. (as long as it can be hung or fits on our display surfaces)

We also accept artwork which has been computer generated, scanned or drawn digitally. Digital artwork will be displayed using a monitor.

  • Digital images should be high-resolution JPG or TIF files (at least 300 dpi) are preferred, though other file formats may be accepted.
  • Video works should be in an MP4, MOV, or AVI file formats and not exceed 3 minutes in length. 

Application Process
Applicants must complete the online application and agree to:

  • the Art Loan Agreement which details the terms of the exhibition including the period and retrieval, and limits on liability.
  • a Non-Exclusive Distribution License permitting the Library to display your artwork and use both the image of your artwork and information about the artist in signage, promotional materials and online.

Additionally, applicants must supply the following information which will be displayed with your artwork:

  • a title for the artwork.
  • a written description of the artwork which can include what inspired you to create the artwork, what the artwork depicts, and how you created the artwork. 
  • the medium or mediums used to create the artwork. (Ex: oil, crayon, etc.)
  • the dimensions of your artwork. (Ex: 9" x 12")
  • the weight of your artwork.
  • a digital image of the artwork which will be used to evaluate the artwork for acceptance into the exhibition.
  • the estimate value of your artwork and if the work is for sale. If your work is for sale the library will provide your contact information to those who inquire about purchasing your work. The value of your work will not be disclosed. 

Application Review
Applications are evaluated by the Art in the Library Committee and all decisions are final. The committee’s goal is to select a broad representation of styles, content and media. Artwork may be rejected based on the following:

  • Excessive weight or dimensions of the artwork. (or other space constrictions)
  • Inappropriate for viewing by the general public, including children.
  • Graphic depictions of violence or sex.
  • Advertising of products or services.

All applicants will be notified of the committee’s decision via email.

Delivery of Artworks to the Library

Applicants with accepted artwork for physical display are responsible for delivering their artwork to the Library by the specified date. The Library does not pay for shipping and handling. Please see our guide on preparing your work for exhibition for additional information.

  • Artwork should be stretched, framed if possible, matted and/or mounted, including wire or brackets for hanging. While framing is encouraged, it is not required. However unframed works which are not matted and/or mounted must be wired or have brackets for hanging
  • Charcoal and pastel drawings must be spray-fixed.
  • Each work should be labeled on the back with the following information:
  • Title of piece
  • Artist’s name
  • Artist’s email and/or telephone number
  • Medium

Works selected for digital exhibition require no additional submission or delivery.

The Art in the Library Committee determines the exhibition location for all artwork and is responsible for installing the artwork and creating identifying labels or other signage.
Retrieving Artworks from the Library
At the end of the exhibition period, the artist is responsible for arranging to pickup their artwork from the Library by the specified date. To retrieve the artwork artist must present a valid photo ID. Any work not picked up by the specified date will become the property of university.

The Library will take utmost care to ensure the safekeeping of works on display. Our gallery is video monitored and in a high trafficked and highly visible area of the Library. The building is staffed and patrolled by trained Library staff and student police during all open hours. Additionally, artwork will be tagged with a security chip which will activate an alarm if the piece is removed from the building. Pleased see the application for additional liability information.